HIPAA Compliance Statement
November 10, 2025
At Clinical RCM Solutions, we recognize our critical responsibility in maintaining the confidentiality, integrity, and security of Protected Health Information (PHI). As a trusted partner in revenue cycle management for healthcare providers, we are fully compliant with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and applicable provisions of the Health Information Technology for Economic and Clinical Health (HITECH) Act.
We are committed to upholding the highest standards of data privacy and security in all aspects of our operations.
Our HIPAA Compliance Framework
Administrative Safeguards
- Implementation of comprehensive internal policies and procedures to ensure HIPAA compliance.
- Ongoing HIPAA training and certification for all employees handling PHI.
- Regular risk assessments to identify and mitigate vulnerabilities.
- Strict access control policies based on job responsibilities.
Technical Safeguards
- End-to-end encryption for data in transit and at rest.
- Secure, HIPAA-compliant platforms for billing, reporting, and communications.
- Role-based access and multi-factor authentication (MFA) for system access.
- Routine system audits and security monitoring.
Physical Safeguards
- Controlled access to workspaces and data servers.
- Secure storage and disposal of physical records containing PHI.
- Physical security measures for devices used in remote and on-site environments.
Business Associate Agreements (BAAs)
As a Business Associate under HIPAA, we execute Business Associate Agreements with all Covered Entities we support. These agreements clearly define our responsibilities in safeguarding PHI and maintaining regulatory compliance throughout our partnership.
Breach Notification and Incident Response
In accordance with the HIPAA Breach Notification Rule, Clinical RCM Solutions has established a robust incident response plan. In the unlikely event of a data breach involving PHI, we will promptly:
- Assess the scope and impact of the breach,
- Notify affected Covered Entities within the legally required timeframe, and
- Assist with mitigation and corrective actions.
Your Compliance Partner
Compliance is not just a requirement—it is the foundation of trust between Clinical RCM Solutions and the providers we serve. We take pride in being a responsible steward of your patients’ sensitive information and a dependable partner in your operational success.
Contact Us
For more information regarding our HIPAA compliance practices or to request a copy of our internal HIPAA policies, please contact:
Clinical RCM Solutions
📧 Email: clinicalrcm@gmail.com
📞 Phone: +1 (713) 364-2644
🌐 Website: https://clinicalrcm.com